A career as a financial professional can be rewarding, but like any job, it also has drawbacks. As an independent financial professional, you have many duties and roles to fulfill, like attracting new clients, managing the office, keeping track of expenses, hosting workshops, and much more. These tasks can slow down your productivity and take time away from meeting with clients.
Investing in a good assistant with suitable experience can take most of the time-consuming and daunting tasks off your plate. By doing so, this will give you more time and allow you to focus your energy on recruiting and meeting potential clients.
Here are 6 important things an assistant can help you with:
1. Organizing your calendar: Your assistant can handle booking appointments, phone calls, client meetings, travel, and vacations. Their job is to make sure you get where you need to be on time, all while prioritizing your primary needs to be successful in your career. Not only will this save you a considerable amount of mental energy and stress, but it also keeps you away from tedious tasks and unnecessary problems.
2. Serve as a liaison with staff: You need to keep tabs on what is going on with your employees. It is time-consuming to have to do that all by yourself. Your assistant can serve as your eyes and ears around the office, and keep you in the loop. Ultimately this will help keep employees motivated and connected.
3. Training: Your assistant can create a system for scheduling, preparing, and setting up meetings with clients and employees. They can then train the staff on that system and check in to ensure the team is following proper protocols.
4. Deal with issues and solve problems: As a financial professional, you do many things. But with the help of an assistant, you can do them more efficiently. Your assistant ensures you only deal with the necessary issues, while they take care of the rest.
5. Review important documents: Your assistant should be proficient in reviewing important documents, agreements, statements, etc. and summarizing them for you. Most experienced assistants are not only capable of reviewing said documents, but creating them as well. You typically develop a different level of trust with an assistant from working alongside together, so they can take on confidential responsibilities for you as well.
6. Managing your personal tasks: Your assistant can help with your personal errands or scheduling. For instance, remembering to send family gifts, picking up your dry cleaning, or booking dinner reservations are ways to make your life easier to focus on the big picture. A well-experienced assistant will be ahead of the game and know what you expect next before you even have the chance to ask them for it.
The real key to utilizing your assistant to their fullest capacity is delegating the time to have your assistant shadow you and become fully trained to take on said responsibilities on your behalf. A well-trained senior assistant should be able to perform most of your day to duties in the office while you are sick or away on vacation. Making sure the office runs smoothly while you are away can become an extreme value to your company.
Running a business of any size can be a daunting task to take on without a support staff. An assistant can take on all of the time-consuming tasks, develop strategies to produce positive results towards your company's goals, and helps you to be more productive in your day to day office routine.
Now that you know how helpful it can be to invest in an assistant, you might be thinking, where do I start or know how to find the right person? Hiring new staff can be challenging, and there are crucial aspects of the hiring and onboarding process that should be covered. Download a copy of the DMI "New Hire Checklist" to guide yourself through finding, hiring, and onboarding your candidate.